1. Introduction
The Booksmechanics Advisory Ltd (“Booksmechanics,” “we,” “us,” “our”) is committed to protecting the privacy and personal data of visitors to our Website and our clients, in accordance with the Data Protection Act, 2019 of Kenya and its subsidiary regulations.
2. Information We Collect
Identity and contact information (name, email address, phone number, physical address).
Information you submit via enquiry or consultation-booking forms.
Financial and business information you voluntarily provide in the course of an engagement.
Technical data (IP address, browser type, device information) collected automatically via cookies and similar technologies when you visit the Website.
3. How We Use Your Information
We use personal data to: respond to enquiries and consultation requests; provide, manage, and improve our services; comply with legal, tax, and regulatory obligations; communicate with you about your engagement; and, where you have given consent, send updates about our services.
4. Legal Basis for Processing
We process personal data on the basis of: your consent; the necessity of processing to perform a contract with you; compliance with a legal obligation (such as tax and company-law recordkeeping); and our legitimate business interests, balanced against your rights and freedoms.
5. Confidentiality of Client Financial Information
All client financial and business records are treated as strictly confidential and are accessed only by personnel directly involved in your engagement. We do not disclose such information to third parties except: with your consent; to comply with a legal or regulatory requirement (for example, disclosure to the Kenya Revenue Authority, a court order, or a statutory body); or to our own professional advisors, who are themselves bound by confidentiality.
6. Data Sharing
We do not sell personal data. We may share data with: trusted service providers who support our operations (for example, cloud storage or accounting software providers), under confidentiality obligations; regulatory or governmental authorities where legally required; and professional advisors engaged on our behalf.
7. Data Retention
We retain personal and financial data only for as long as necessary to fulfil the purposes described in this Policy, or as required by applicable law, including statutory recordkeeping requirements under Kenyan tax and company law (generally a minimum of seven (7) years for financial records).
8. Your Rights
Under the Data Protection Act, 2019, you have the right to:
- Be informed of the use of your personal data;
- Access the personal data we hold about you;
- Request correction of inaccurate or outdated data;
- Request deletion of your data, subject to our legal retention obligations;
- Object to or request restriction of certain processing; and
- Lodge a complaint with the Office of the Data Protection Commissioner (ODPC), Kenya.
9. Data Security
We implement reasonable technical and organisational measures to protect personal data against unauthorised access, loss, or disclosure. However, no method of electronic transmission or storage is completely secure, and we cannot guarantee absolute security.
10. Cookies
Our Website may use cookies to improve user experience and analyse traffic. You may disable cookies through your browser settings; doing so may affect certain Website functionality.
11. Children's Privacy
Our Website and services are not directed at individuals under the age of 18. We do not knowingly collect personal data from minors.
12. Changes to this Policy
We may update this Privacy Policy from time to time. The updated version will be posted on this Website with a revised “Last Updated” date.
13. Contact / Data Protection Queries
The Booksmechanics Advisory Ltd — Brookside, Nairobi, Kenya
Email: thebooksmechanics@gmail.com